Asking for additional resources: 2 conversations between the client and project manager

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As a project manager, do you see that your project is consistently short of resources? Asking for additional resources can always trigger a discussion with the client.

Conversation 1:

Project Manager: I need 2 additional resources (project staff) because we are running out of work. Client: Why, how does that suddenly appear and why expansion of as many as 2 project employees? Project Manager: Everyone is up to their ears in work. They all tell me they can't have anything extra at the moment. I think things will be better with 2 more employees. Client: But is there really no room anywhere? Can't anything be moved? How much work is involved? Project Manager: We are all really very busy. Everyone is working long hours. Client: Come back when you have a better justification.

Conversation 2:

Project Manager: I need 2 additional resources (project staff) because we are running out of work. Client: Why is that suddenly apparent and why expansion of as many as 2 project employees? Project Manager: The timesheet for the last 4 weeks shows that everyone works an average of 50 hours per week, so that's 10 overtime hours per man per week. In addition, the detailed schedule shows that 5 new activities are to be started in 2 weeks, which implies an increase over the current workload of 80 hours per week. Client: Where did you get these figures and planning data? Project manager: From the PMO. Client: So an increase of 80 hours per week necessitates an expansion of the project by 2 staff if we want to meet the schedule? Project Manager: That's right. Client: It's clear to me, you have my agreement.

Moral of the story:

Thanks to a Project Management Office project manager has hard evidence and arguments regarding the workload and interdependencies of projects to justify the expansion. Do you simply need additional resources? MOJEO can help you in the area of project resources help quickly.

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